USI Insurance

Due to a recent promotion and the growth of our office, USI is seeking a part-time Administrative Assistant to join our Overland Park office! 

General Description: The Administrative Assistant performs administrative and office support activities to a department or managers below the executive level. 

Responsibilities:

• Supports general business operations through the completion of administrative tasks such as preparation and editing of presentations, proposals and correspondence.
• Route voicemails and faxes appropriately.
• Maintains knowledge of personnel to coordinate direction of visitors, routing voicemails, and mail appropriately.
• Coordinates incoming and outgoing mail distribution for assigned location; ensures that mail, faxes, and other communications are delivered timely and accurately.
• Meet and greet clients and visitors. 
• Maintain office supplies.
• Set up and coordinate meetings and conferences.
• Manages office seating, new hire orientations, arranging meals for meetings and placing floral orders as needed.
• Plan and execute office-wide culture building events and celebrations, including annual colleague volunteer campaign.
• Support staff in assigned project based work.
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing.
• May coordinate day-to-day facilities management issues; heating, ventilation, air conditioning, plumbing and safety problems to building maintenance; monitors facility cleaning activities and refers any problems to onsite supervisor or manager.
• Ensures important office services information is communicated to staff and other appropriate internal and external contacts; ensures that communication channels are established and used so that important information is exchanged as needed.
• Other duties as assigned.

Knowledge, Skills and Abilities:

• Must have experience with administrative and office management. Insurance industry experience is preferred.
• College degree preferred.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Knowledge of clerical and administrative procedures.
• Knowledge of consumer service practices and principles.
• Strong keyboard skills.
• Good communication skills and professional personal presentation.
• Organizing, planning, and customer service orientation.
• Detail oriented with the ability to organize effectively.
• Should be warm, honest, respectful, and trustworthy.