Facilities Coordinator

General Description: This position oversees and performs a variety of tasks to ensure a safe and professional work environment. The Facilities Coordinator is responsible for managing the overall facility including furniture, computers, office equipment and supplies.

Responsibilities:

• Serves as primary point of contact to building/property management office.
• Issues Security Access Cards -- parking, building, office access.
• Fire Warden & Emergency Contact for Suite.
• Submits request for maintenance, repairs, pest control.
• Communicates messages from building manager to associates -- alerts, power outages, food trucks, special events, etc.
• Manages Associate Workstations & Furniture.

             - Manages furniture inventory.

             - Workstation Set up (computer, telephones, chairs).                                                                      

             - Requests ergonomic workstation adjustments.

• Serves as the local liaison to USI Information Technology resources.

             - New hire computer set ups.

             - Manages and orders supplies for printers/copiers.

             - Submits maintenance requests as needed.

• Oversees external vendors providing office services such as:

               - First Aid supplies

               - Document scanning and storage - Iron Mountain

               - Office supplies - Staples

               - Postage and Delivery services

• General Office Services

              - Places orders for office stationary -- business cards, letterhead, envelopes.

              - Responsible for supply room inventory and organization.

              - Cleaning schedule for employee break room.

              - Maintains and distributes associate phone lists.

• Assists in the organization of Company/Office functions.
• Assists in the organization and planning of Community Service activities -- volunteer days, drives and collections, etc.

Knowledge, Skills and Abilities:

• High school diploma in any field from an accredited institution.
• Degree in any field from a certified college.
• Knowledge of clerical and administrative procedures.
• Knowledge of consumer service practices and principles.
• Strong keyboard skills.
• Good communication skills and professional personal presentation.
• Ability to manage information of employees.
• Organizing, planning, and customer service orientation
• Great attention to detail and stress tolerance.
• Should be honest, respectful, and trustworthy.
• Should be flexible and possess cultural awareness.