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HR Liaison - Administrative Assistant

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Position Title:     HR Liaison

Department:      HR

Reports to:          CHRO

Job Code:            N53960




General Description:  The HR Liaison is responsible for providing support to the Human Resources department.


Responsibilities (include but not exclusive to the following):

  • Provide employee relations guidance to resolve employee issues and ensure the organizations compliance with policies and state and federal regulations.

  • Manage payroll process and ensure submissions are in compliance with corporate policies and procedures while maintaining security and confidentiality.

  • Maintain all employee files within compliance including new hires, active employees, terminations, benefits, 401K’s, and I-9’s.

  • Act as liaison between employee’s and Payroll, Benefits Service Center, Human Resources department, and company policies.  Assist employees with all related questions, research answers, respond to employees within a 24-48 hours timeframe, and escalate as required. 

  • Assist in handling of FMLA, STD, LTD, and workers compensation claims.

  • Manage time and attendance systems through training, answering questions, calculating PTO accruals, and guarantee timecards are processed and submitted accurately.

  • Assist with the new hire process: create offer letters and non-solicits, submit background checks, Skill Surveys, Calipers, Kurlan Profiles, conduct operating company new hire orientations, and collect all necessary paperwork.

  • Assist with annual employee process’s and make sure deadlines and communications are met.  Processes include open enrollment training, performance management training, and annual compensation tasks.

  • Assist with terminations by preparing necessary departing paperwork, conducting exit interviews, gathering company property, and informing unemployment division.

  • Assist with harassment issues, violators of company policies, training programs, and company outings.



Knowledge, Skills and Abilities:

  • BA in HR/Business Administration or related field preferred (PHR certification is helpful)

  • 1-2 years of human resources experience.

  • Bachelor’s degree in Human Resources Administration or related field preferred.

  • Strong communication and presentation skills.

  • Must be able to make recommendations effectively to resolve problems and ensure policies, procedures, and regulations are maintained.

  • Basic core competence in employee relations with superior interpersonal skills.

  • Must be successful working independently with limited supervision.

  • Strong computer skills including Microsoft Office and HRIS system experience. 


Physical Demands

 Work is performed in a climate controlled office environment with minimal noise and limited to no exposure to chemicals or toxins.  Employees operate office equipment including; telephone - headset, Computer,   computer monitors, keyboard, mouse, copier, scanner and mail machine.  Physical tasks of job include; walking, sitting, standing, bending and fingering.


Analysis of Physical Demands:

  • Constantly (over 66% of time) work performed requires employees to use repetitive hand motions such as fingering, using a keyboard, and sitting at a desk.

  • Frequently (34%-66% of time) work performed requires employees to handle and grasp things, walk on normal surfaces, stand and bend.

  • Occasionally (1%-33% of time) work performed requires employees to have repetitive foot movements, walk on uneven or slippery surfaces to and from work and occasionally reach outward to grab things and bend.

  • Rarely  (< than 1 hour per week) work performed  requires Lifting/Carrying  items that range from 10-50lbs, pushing/pulling  items that range from 10-50lbs,  twisting/ turning including reaching over shoulder or above head , kneeling or squatting.



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