Office Services Coordinator

Why USI?

USI is one of the largest insurance brokerage and consulting firms in the world. Something special is happening here with our more than 8,000 associates across the U.S. and abroad – and we invite you to learn more.

Unrivaled Resources and Support

The USI ONE Advantage^® allows USI to deliver unique solutions to our clients. This value proposition provides unmatched growth and opportunity for our associates and, at its core, represents a significant investment in our people.

Unique Employee Programs and Deep Community Engagement

We turn care into action with our award-winning wellness program, college scholarships for associates' children, and financial help in times of need. Our annual community service initiative engages associates in hands-on regional service projects helping hundreds of thousands of people each year.

Industry-Leading Associate Rewards and Recognition

In addition to competitive pay, incentives, and benefits, USI recognizes associates through our Summit Awards program, rewarding excellence in those who build our brand each day.

Committed to a Diverse and Inclusive Work Environment  
USI values diversity and is dedicated to ensuring a fair, diverse, and inclusive work environment for all. Our diversity and inclusion program, "I'm With U," advances these initiatives to champion our team members and the communities we serve.

Nationally Recognized as a Top Insurance Workplace

USI has been recognized as one of:

• The Top Insurance Employers by Insurance Business America four years in a row (2018-2021).

General Description:  This position oversees and performs a variety of tasks to ensure a safe and professional work environment. The Office Services Coordinator is responsible for assistance in managing the overall facility including furniture, computers, office equipment and supplies.

Responsibilities:

• Manages Associate Workstations & Furniture
• Manages furniture inventory
• Workstation Set up (computer, telephones, chairs)
• Requests ergonomic workstation adjustments
• Serves as the local liaison to USI Information Technology resources
• New hire computer set ups
• Manages and orders supplies for printers/copiers
• Submits maintenance requests as needed
• Oversees external vendors providing office services such as
• Beverage and Vending services
• Document scanning and storage
• Office supplies
• Postage and Delivery  services
• General Office Services
• Places orders for office stationery – business cards, letterhead, envelopes
• Responsible for supply room inventory and organization
• Light cleaning in breakroom/coffee bar areas
• Responsible for Fed Ex shipping and supply inventory
• Primary backup for US Mail (incoming/outgoing, scanning)
• Primary backup for Reception Desk
• May assist in the organization of Company/Office functions and catering requests

Knowledge, Skills and Abilities:

·         High school diploma

·         Degree in any field from a certified college

·         Knowledge of clerical and administrative procedures

·         Knowledge of consumer service practices and principles

·         Strong keyboard skills

·         Good communication skills and professional presentation

·         Ability to manage confidential information

·         Organizing, planning, and customer service orientation

·         Great attention to detail and stress tolerance