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Facilities Coordinator


NY - Uniondale

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Why USI?

USI is one of the largest insurance brokerage and consulting firms in the world. Something special is happening here with our more than 8,000 associates across the U.S. and abroad – and we invite you to learn more.

Unrivaled Resources and Support

The USI ONE Advantage® allows USI to deliver unique solutions to our clients. This value proposition provides unmatched growth and opportunity for our associates and, at its core, represents a significant investment in our people.

Unique Employee Programs and Deep Community Engagement

We turn care into action with our award-winning wellness program, college scholarships for associates' children, and financial help in times of need. Our annual community service initiative engages associates in hands-on regional service projects helping hundreds of thousands of people each year.

Industry-Leading Associate Rewards and Recognition

In addition to competitive pay, incentives, and benefits, USI recognizes associates through our Summit Awards program, rewarding excellence in those who build our brand each day.

Committed to a Diverse and Inclusive Work Environment  
USI values diversity and is dedicated to ensuring a fair, diverse, and inclusive work environment for all. Our diversity and inclusion program, "I'm With U," advances these initiatives to champion our team members and the communities we serve.

Nationally Recognized as a Top Insurance Workplace

USI has been recognized as one of:

·        Insurance Business America’s Top Insurance Workplaces, three years in a row (2018-2020).

·        Business Insurance’s 2020 list of Best Places to Work in Insurance.

·        Forbes Best Large Employers in America (2018-2019).

Ranked as one of Forbes Best Large Employers in America (2018-2019).

No phone calls please. If you are interested please apply directly and a representative at USI will reach out directly. 

General Description: This position oversees and performs a variety of tasks to ensure a safe and professional work environment. The Facilities Coordinator is responsible for managing the overall facility including furniture, computers, office equipment and supplies.


  • Serves as primary point of contact to building/property management office.
  • Issues Security Access Cards -- parking, building, office access.
  • Fire Warden & Emergency Contact for Suite.
  • Submits request for maintenance, repairs, pest control.
  • Communicates messages from building manager to associates -- alerts, power outages, food trucks, special events, etc.
  • Manages Associate Workstations & Furniture.

             - Manages furniture inventory.

             - Workstation Set up (computer, telephones, chairs).                                                                      

             - Requests ergonomic workstation adjustments.

  • Serves as the local liaison to USI Information Technology resources.

             - New hire computer set ups.

             - Manages and orders supplies for printers/copiers.

             - Submits maintenance requests as needed.

  • Oversees external vendors providing office services such as:

               - First Aid supplies

               - Document scanning and storage - Iron Mountain

               - Office supplies - Staples

               - Postage and Delivery services

  • General Office Services

              - Places orders for office stationary -- business cards, letterhead, envelopes.

              - Responsible for supply room inventory and organization.

              - Cleaning schedule for employee break room.

              - Maintains and distributes associate phone lists.

  • Assists in the organization of Company/Office functions.
  • Assists in the organization and planning of Community Service activities -- volunteer days, drives and collections, etc.

Knowledge, Skills and Abilities:

  • High school diploma in any field from an accredited institution.
  • Degree in any field from a certified college.
  • Knowledge of clerical and administrative procedures.
  • Knowledge of consumer service practices and principles.
  • Strong keyboard skills.
  • Good communication skills and professional personal presentation.
  • Ability to manage information of employees.
  • Organizing, planning, and customer service orientation
  • Great attention to detail and stress tolerance.
  • Should be honest, respectful, and trustworthy.
  • Should be flexible and possess cultural awareness.

USI is committed to providing a full-suite of competitive benefits for our growing population and its diverse needs. We offer a wide range of health, welfare and financial benefits including medical, wellness, dental and vision, 401(k), flexible spending and health savings accounts, short and long-term disability, life insurance and other unique employer-sponsored and voluntary programs. USI also offers a generous paid time off policy, paid family leave benefit as well as paid holiday time.

Job ID:


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Notice to 3rd Party Recruiters

Notice to Recruiters and Agencies regarding unsolicited resumes or candidate submissions without prior express written approval.
Resumes submitted or candidates referred to USI Insurance Services by any external recruiter or recruitment agency by any means (including but not limited to via Internet, e-mail, fax, U.S. mail and/or verbal communications) without a properly executed written contract for a specified position by an authorized member of the Talent Acquisition team become the property of USI Insurance Services. The Company will not be responsible for, or owe any fees associated with, referrals of those candidates and/or for submission of any information, including resumes, associated with individuals.

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