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Facilities Coordinator

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General Description: This position oversees and performs a variety of tasks to ensure a safe and professional work environment. The Facilities Coordinator is responsible for managing the overall facility including furniture, computers, office equipment and supplies.

Responsibilities:

  • Serves as primary point of contact to building/property management office.
  • Issues Security Access Cards -- parking, building, office access.
  • Fire Warden & Emergency Contact for Suite.
  • Submits request for maintenance, repairs, pest control.
  • Communicates messages from building manager to associates -- alerts, power outages, food trucks, special events, etc.
  • Manages Associate Workstations & Furniture.

             - Manages furniture inventory.

             - Workstation Set up (computer, telephones, chairs).                                                                      

             - Requests ergonomic workstation adjustments.

  • Serves as the local liaison to USI Information Technology resources.

             - New hire computer set ups.

             - Manages and orders supplies for printers/copiers.

             - Submits maintenance requests as needed.

  • Oversees external vendors providing office services such as:

               - First Aid supplies

               - Document scanning and storage - Iron Mountain

               - Office supplies - Staples

               - Postage and Delivery services

  • General Office Services

              - Places orders for office stationary -- business cards, letterhead, envelopes.

              - Responsible for supply room inventory and organization.

              - Cleaning schedule for employee break room.

              - Maintains and distributes associate phone lists.

  • Assists in the organization of Company/Office functions.
  • Assists in the organization and planning of Community Service activities -- volunteer days, drives and collections, etc.

Knowledge, Skills and Abilities:

  • High school diploma in any field from an accredited institution.
  • Degree in any field from a certified college.
  • Knowledge of clerical and administrative procedures.
  • Knowledge of consumer service practices and principles.
  • Strong keyboard skills.
  • Good communication skills and professional personal presentation.
  • Ability to manage information of employees.
  • Organizing, planning, and customer service orientation
  • Great attention to detail and stress tolerance.
  • Should be honest, respectful, and trustworthy.
  • Should be flexible and possess cultural awareness.

Job ID:

17884

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