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Facilities Coordinator

Alternate Locations:

TN - Franklin, TN - Nashville

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General Description: This position oversees and performs a variety of tasks to ensure a safe and professional work environment. The Facilities Coordinator is responsible for managing the overall facility including furniture, computers, office equipment and supplies.


  • Serves as primary point of contact to building/property management office.
  • Issues Security Access Cards -- parking, building, office access.
  • Fire Warden & Emergency Contact for Suite.
  • Submits request for maintenance, repairs, pest control.
  • Communicates messages from building manager to associates -- alerts, power outages, food trucks, special events, etc.
  • Manages Associate Workstations & Furniture.

             - Manages furniture inventory.

             - Workstation Set up (computer, telephones, chairs).                                                                      

             - Requests ergonomic workstation adjustments.

  • Serves as the local liaison to USI Information Technology resources.

             - New hire computer set ups.

             - Manages and orders supplies for printers/copiers.

             - Submits maintenance requests as needed.

  • Oversees external vendors providing office services such as:

               - First Aid supplies

               - Document scanning and storage - Iron Mountain

               - Office supplies - Staples

               - Postage and Delivery services

  • General Office Services

              - Places orders for office stationary -- business cards, letterhead, envelopes.

              - Responsible for supply room inventory and organization.

              - Cleaning schedule for employee break room.

              - Maintains and distributes associate phone lists.

  • Assists in the organization of Company/Office functions.
  • Assists in the organization and planning of Community Service activities -- volunteer days, drives and collections, etc.

Knowledge, Skills and Abilities:

  • High school diploma in any field from an accredited institution.
  • Degree in any field from a certified college.
  • Knowledge of clerical and administrative procedures.
  • Knowledge of consumer service practices and principles.
  • Strong keyboard skills.
  • Good communication skills and professional personal presentation.
  • Ability to manage information of employees.
  • Organizing, planning, and customer service orientation
  • Great attention to detail and stress tolerance.
  • Should be honest, respectful, and trustworthy.
  • Should be flexible and possess cultural awareness.

Job ID:


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Notice to Recruiters and Agencies regarding unsolicited resumes or candidate submissions without prior express written approval.
Resumes submitted or candidates referred to USI Insurance Services by any external recruiter or recruitment agency by any means (including but not limited to via Internet, e-mail, fax, U.S. mail and/or verbal communications) without a properly executed written contract for a specified position by an authorized member of the Talent Acquisition team become the property of USI Insurance Services. The Company will not be responsible for, or owe any fees associated with, referrals of those candidates and/or for submission of any information, including resumes, associated with individuals.

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