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Executive Assistant


MA - Woburn

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Why USI?
With over $2 billion in revenue and more than 9,000 associates located in approximately 200 offices across the country, USI is one of the largest insurance brokerage and consulting firms in the world.

At USI, we have created one of the most dynamic personal and professional development cultures in the industry. We invest heavily in our associates, and we take pride in celebrating their growth and success through our one-of-a-kind employee reward and recognition programs. We invite you to learn more about what makes USI an exceptional place to work!

Unrivaled Resources and Support
The USI ONE Advantage® allows USI to deliver unique solutions to our clients. This value proposition provides unmatched growth and opportunity for our associates and, at its core, represents a significant investment in our people.

Unique Employee Programs and Deep Community Engagement
We turn care into action with our award-winning wellness program, college scholarships for associates' children, and financial help in times of need. Our annual community service initiative engages associates in hands-on regional service projects helping hundreds of thousands of people each year.

Industry-Leading Associate Rewards and Recognition
In addition to competitive pay, incentives, and benefits, USI recognizes associates through our Summit Awards program, rewarding excellence in those who build our brand each day.

Committed to a Diverse and Inclusive Work Environment  
USI values diversity and is committed to ensuring a fair, diverse, and inclusive work environment for all. Our diversity, equity and inclusion program, "I'm With U," advances these initiatives to champion our team members and the communities we serve.

Nationally Recognized as a Top Insurance Workplace

  • Recognized as one of Insurance Business America’s Top Insurance Employers for five consecutive years (2018-2022).
  • Named to Business Insurance’s annual list of the Best Places to Work in Insurance three years in a row (2020-2022).
  • Gold recipient, American Heart Association’s Workplace Health Achievement Index, three years in a row (2018-2021).

General Description: The Executive Assistant performs administrative and office support activities to executive level leaders. Duties include managing calendars, coordinating travel and expenses, preparing presentations and meeting materials, managing events, etc.


  • Provides administrative support to incumbents at the Executive level.
  • Prepares correspondence, such as writing and editing e-mails, drafting memos, and preparing communications on behalf of executives.
  • Prepares reports, presentations, agendas, etc.
  • Maintains comprehensive and accurate records.
  • Manages executives calendars, including making appointments and prioritizing the most sensitive matters.
  • Manages travel arrangements and tracks expenses.
  • As requested, coordinates communication from executive to staff, customers, vendors, carriers and the general public.
  • Coordinates company functions and meetings, plans and prepares for events/meetings including scheduling, sending reminders, coordination with venues and organizing catering as needed.
  • Handles special projects as they arise and provides support in preparation of documents and meeting materials.
  • Receives screens and directs incoming calls, visitors, mail and email while exercising discretion in managing the confidential and sensitive nature of communications associated with the senior executive's activities.
  • Other duties as assigned. 

Knowledge, Skills and Abilities:

  • Must have experience with administrative support of multiple executive leaders.
  • Office management experience preferred.
  • College degree preferred.
  • Must be highly skilled in Microsoft Products including: Word, Excel, and PowerPoint.
  • Strong communication skills and professional personal presentation.
  • Proactivity and self-direction
  • Organizing, planning, and customer service orientation.
  • Detail oriented with the ability to organize effectively.
  • Should be honest, respectful, and trustworthy.
  • Ability to work under pressure, multitask and meet deadlines.

USI is committed to providing a full-suite of competitive benefits for our growing population and its diverse needs. We offer a wide range of health, welfare and financial benefits including medical, wellness, dental and vision, 401(k), flexible spending and health savings accounts, short and long-term disability, life insurance and other unique employer-sponsored and voluntary programs. USI also offers a generous paid time off policy, paid family leave benefit as well as paid holiday time.

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Notice to 3rd Party Recruiters

Notice to Recruiters and Agencies regarding unsolicited resumes or candidate submissions without prior express written approval.
Resumes submitted or candidates referred to USI Insurance Services by any external recruiter or recruitment agency by any means (including but not limited to via Internet, e-mail, fax, U.S. mail and/or verbal communications) without a properly executed written contract for a specified position by an authorized member of the Talent Acquisition team become the property of USI Insurance Services. The Company will not be responsible for, or owe any fees associated with, referrals of those candidates and/or for submission of any information, including resumes, associated with individuals.

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