Administrative Support
Location:
OK - Norman
Apply nowGeneral Description: The Administrative Assistant performs administrative and office support activities to a department or managers below the executive level. Duties include fielding telephone calls, receiving and directing visitors, word processing, coordinating site visits, ordering office supplies, and record keeping.
Responsibilities:
· Supports general business operations through the completion of administrative tasks such as preparation and editing of presentations, proposals, and correspondence.
· Answers office phone and directs calls appropriately.
· Scanning duties may include certificates, account profiles, or mailings, scan P&C, Personal Lines and Employee Benefits material.
· Maintains knowledge of personnel to coordinate direction of visitors, calls, and mail appropriately.
· Coordinates incoming and outgoing mail distribution for assigned location; ensures that mail, faxes, and other communications are delivered timely and accurately.
· Meet and greet clients and visitors.
· Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing.
· Set up and coordinate meetings and conferences.
· Support staff in assigned project-based work.
· May coordinate day-to-day facilities management issues; heating, ventilation, air conditioning, plumbing and safety problems to building maintenance; monitors facility cleaning activities and refers any problems to onsite supervisor or manager.
· Ensures important office services information is communicated to staff and other appropriate internal and external contacts; ensures that communication channels are established and used so that essential information is exchanged as needed.
· Other duties as assigned.
Knowledge, Skills, and Abilities:
- Must have experience with administrative and office management. Insurance industry experience is preferred.
· College degree preferred.
- Proficient in Microsoft Word, Excel, and PowerPoint.
- Knowledge of clerical and administrative procedures.
- Knowledge of consumer service practices and principles.
- Strong keyboard skills.
- Excellent communication skills and professional personal presentation.
- Organizing, planning, and customer service orientation
- Detail oriented with the ability to organize effectively.
- Should be honest, respectful, and trustworthy.
USI is committed to providing a full-suite of competitive benefits for our growing population and its diverse needs. We offer a wide range of health, welfare and financial benefits including medical, wellness, dental and vision, 401(k), flexible spending and health savings accounts, short and long-term disability, life insurance and other unique employer-sponsored and voluntary programs. USI also offers a generous paid time off policy, paid family leave benefit as well as paid holiday time.
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